Privacy Policy

Thank you for visiting www.kopra.org!

The protection of your privacy is very important to us. We would like to inform you in the following which of your data on the website of the KOPRA eV (short: KOPRA), are inquired, in which way these data are used and passed on, which security measures we take for the protection of your data and in which way You will receive information about the information given to us.

For all processes of data processing (such as collection, processing and transmission), we act in accordance with the statutory provisions of the EU General Data Protection Regulation (GDPR) and the German Data Protection Law (BDSG).

Please check regularly on this page if the privacy policy of KOPRA has changed.

Below we inform you about the processing of personal data in connection with the services that we offer at www.kopra.org, which incorporate this privacy policy.
Personal data means all information relating to an identified or identifiable natural person (Article 4 No. 1 GDPR). This includes information such as your name, e-mail address, postal address or telephone number.

 

§1 Person Responsible for the Processing of your Personal Data

The entity responsible within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is the:
KOPRA e.V.
c / o University of Duisburg-Essen
Institute of East Asian Studies
Lotharstr. 65
47048 Duisburg, Germany
Contact:
Telephone: +49 (0) 203 379 4114
Fax: +49 (0) 203 379 4157
Email: info (at) kopra.org

Contact for privacy:

On a regular basis, KOPRA employs fewer than ten people to process personal data automatically. Therefore, we do not have to appoint a data protection officer acc. §38 BDSG (new).

For questions and concerns regarding data protection, please contact the authorized representative of the Management Board, available at:

KOPRA e.V.
c / o University of Duisburg-Essen
Institute of East Asian Studies
Lotharstr. 65
47048 Duisburg, Germany
Contact:
Email: info (at) kopra.org

 

§2 Purpose, Legal Basis of Processing, Duration of Storage

Below we inform you about the purpose for which we process personal data, on the basis of which legal basis this is done and for how long the data is stored by KOPRA.
When obtaining consent to the processing of personal data, Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR) is the legal basis for the processing of personal data. In the processing of personal data necessary for the fulfillment of the user contract of which the data subject is a party, Art. 6 para. 1 lit. b GDPR provides the legal basis. This also applies to processing operations required to carry out pre-contractual actions. Insofar as processing of personal data is required to fulfill a legal obligation subject to KOPRA, Art. 6 para. 1 lit. c GDPR provides the legal basis. If the processing is necessary to safeguard a legitimate interest of KOPRA or a third party and if the interests, basic rights and fundamental freedoms of the person concerned do not prevail over the first-mentioned interest, Art. 6 para. 1 lit. f GDPR is the legal basis for processing.
The personal data of the data subject are stored as long as the purpose remains.

§3 Data Processing of Personal Data: Collection and Storage

When using the KOPRA web pages, the following data is logged, the storage being used exclusively for internal system-related and statistical purposes: name of the accessed pages, the browser used, the operating system and the requesting domain, date and time of access, used search engines, names downloaded files and your IP address. All data about the use, in particular also your IP address, will be deleted as soon as possible, at the latest after completion of the usage process, as far as the data is not needed for billing purposes.

Your IP address will be needed during the connection to transfer the contents of our platform to your browser. The legal basis for the processing and subsequent storage of the IP address is Article 6 para. 1 lit. f GDPR. The legitimate interest in transmitting the IP address is that it is necessary to display the contents of the platform; without transmission of the IP address it is not possible to display the website.
Additional personal data will only be collected if you provide it voluntarily, for example in the context of a request, or the registration on KOPRA.org.

 

§4 Data Processing when Creating a KOPRA User Account and Using the KOPRA Premium Services

In addition to the free search for internships and jobs in East Asia, we offer applicants and companies the opportunity to register via a user agreement as a member of the internet platform kopra.org. In connection with the creation of a user account at KOPRA and the setting of the various functions, we store your respective IP address as well as date and time at the time of registration and setting of the functions. The legal basis for the storage and use of your personal data in connection with your user account at KOPRA is Art. 6 para. 1 lit. b GDPR. Registration with the establishment of a customer account is also required for the above purposes, as you enter into a standing obligation with us under which we are obliged to provide you with the data and functions stored in your account over the term of the contract. This would not be possible with a selective usage of our offered services.

For applicants, we offer various functions within the framework of the free user account, in which we perform the following data processing:

- Manage your user profile. Here we offer the voluntary option to upload a personal application photo, which is then also part of your managed user profile.

- Administration of your non-public curriculum vitae. Which personal data is transmitted to us, results from your respective uploads or your inputs in the appropriate input fields. Please note that the prospective employer may not be located in the EU or the EEA if you make your profile available to potential employers. This means that the usage agreement between you and us may require access from a country where the level of data protection is lower than in the EU or the EEA.

- Manage your InterConnect profile. The personal data for the use of this internal network tool is transmitted to us and stored, resulting from your input into the appropriate input fields.

- Administration of your KOPRA blog. This is a blog that you can only share with an individual link. What kind of personal data for the use of this blog is transmitted to us and stored, results from your input in the appropriate input fields.

- Administration of the feedback function. This is a text box where you can give feedback on KOPRA. Which personal data are transmitted to us for the use of this feedback and stored, results from your input in the appropriate input fields of the form.

For businesses, we offer several features as part of the free account, where we process the following data:

- Administration of your company profile. Which personal data is transmitted to us and stored, results from your input in the appropriate input fields.

- Administration of your company logo. Here we provide the optional possibility to upload the logo of your company, which then becomes part of your managed company profile.

- Administration of your internship offers. Which kind of personal data for the announcement of internships is transmitted to us, stored and publicly displayed on our website results from your input in the corresponding input fields. In order to protect your data, it is possible to hide the contact e-mail address (online offer form).

- Administration of the feedback function. This is a text box where you can give feedback on KOPRA. Which personal data are transmitted to us for the use of this feedback and stored,results from your input in the appropriate input fields.

In addition, we offer paid services (Premium Services) for applicants and companies. These are available in addition to the free functions listed above. We store the data within the scope of the usage contract. For details, see our Terms of Use and our Service Description

We store your personal data as long as necessary to provide the services agreed to in the user agreement. The personal data stored by you in your KOPRA user account will be available to you for the duration of the contract and will be stored by us for this period. The personal data will be deleted if you do so in relation to individual data or ask us to accordingly or if the contract ends, meaning if you or we terminate the contract. Details can be found in the terms of use. However, we do not delete your data if statutory retention requirements preclude deletion.

 

§5 Use and Disclosure of Personal Data

We use the personal data provided by you to answer your inquiries, to process your use of chargeable KOPRA services, as well as for the technical administration of the KOPRA website. Any transfer, sale or other transfer of your personal data to third parties only takes place if the disclosure is required for the purpose of contract execution or for billing purposes or to collect the fee or if you have expressly consented thereto. For billing purposes, we use various payment service providers, to which your payment information is transmitted solely for purposes of payment processing. Any other use of the information is not allowed.

We point out that we are entitled on the order of the competent body in the individual case to provide information about data, as far as for law enforcement purposes, to support the police authorities to fulfill the statutory duties of the constitutional protection authorities of the Federation and the German Federal States, the German Federal Intelligence Service or the Military Shielding Service or the enforcement of intellectual property rights.

 

§6 Cookies and Similar Technologies

Cookies are small amounts of data in the form of textual information that the web server sends to your browser. These are only stored on your hard drive. In each case, cookies can only be read by the server that previously stored them and receive information about what you have viewed on a website. With the help of cookies, we make the use of our website more user-friendly. Cookies themselves only anonymously identify the IP address of the computer and do not store any personal information, such as your name.

You can decide if you allow cookies. By changing your browser settings (usually found under "Options" or "Preferences" in the menus of the browsers) you have the choice to accept all cookies, to be informed when setting a cookie or to refuse all cookies. Some of the cookies we use are deleted after the end of the browser session by closing your browser (so-called session cookies). Other cookies remain on your device and allow your browser to be recognized the next time you visit it (persistent cookies).

1. Technically necessary cookies

KOPRA uses technically necessary cookies in the form of session cookies, which allow you to navigate our website and to use our services (members area). If you decide not to accept cookies on the KOPRA website, it may be possible that the functionality of our pages is diminished and some services can not be used. We kindly ask for your understanding.

2. Third party cookies (web analytics services)
We use the web analysis service software Matomo (www.matomo.org), a service of the provider InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand, ("Matomo") based on our legitimate interest in the statistical analysis of user behavior for optimization and marketing purposes pursuant to Art. 6 para. 1 lit. f GDPR data collected and stored.
These data are:
- Your anonymized IP address,
- the time of your visit to kopra.org,
- the addresses of visited subpages on kopra.org,
- the type and language setting of your browser,
- details of the type of terminal used, its operating system and the resolution of the screen,
- a detailed indication of how you found our site (search engine, direct, link references of other sites)
- and a staggered timeframe of your stay on kopra.org.

From this data, pseudonymised usage profiles can be created and evaluated. Cookies can be used. Cookies are small text files stored locally in the cache of the site visitor"s Internet browser. The cookies enable, among other things, the recognition of the Internet browser. The data collected by Matomo Technology (including your pseudonymized IP address) will be processed on our servers.
The information generated by the cookie in the pseudonymous user profile is not used to personally identify the visitor to this web site and is not merged with personal data about the bearer of the pseudonym.

Right of Withdrawal

If you do not agree with the storage and evaluation of this data from your visit, then you can object to the storage and use of the following at any time by mouse click. In this case, a so-called opt-out cookie is stored in your browser, with the result that Matomo does not collect any session data. Please note that the complete deletion of your cookies will result in the opt-out cookie being deleted as well. You might possibly re-activate the opt-out cookie by your next visit to kopra.org.

§7 Safety Instructions

We have implemented a variety of security measures to adequately protect personal information.
Our databases are protected by physical, technical and procedural measures that restrict access to the information to specifically authorized persons in accordance with this Privacy Policy. Our information system is shielded by a software firewall to prevent access from other networks connected to the Internet. Only employees who need the information to perform a specific task will have access to personal information. Our employees are trained in security and privacy practices.
You should never share your password for access to our website with third parties and you should regularly change this password. If you have left our pages, you should log out and close your browser to prevent unauthorized users from accessing your user account.
When communicating by e-mail, we can not guarantee complete data security.

 

§8 Newsletter

You have the option to receive a newsletter with an invitation to our monthly JDG Joint Meeting in Taipei.  For this case, we must collect and save your e-mail address, which we use exclusively to send the newsletter. Legal basis is your consent in accordance with Art. 6 para. 1 sentence 1 a GDPR. You can unsubscribe from the newsletter anytime via our homepage. At the end of the newsletter, a dedicated link is provided, which allows easy cancellation of the newsletter. You may object at any time to the sending of the newsletter without incurring any costs other than the transmission costs (for example the costs of the internet provider). Your data will be deleted in this case.

 

§9 Contact, Web Hosting, Support

1. Contact
Via our website kopra.org it is possible to contact the provided e-mail addresses. In this case, the user"s personal data transmitted by e-mail and the response by KOPRA will be stored. The personal data transmitted to us voluntarily serves the purpose of processing your inquiry and contacting you. The legal basis for the transmission of the data is Art. 6 para. 1 lit. f GDPR. The justified interest lies in the processing of the inquiry and the contact with you as a user. We use the data for this purpose until the communication with you is over. This is the case when the facts for establishing the contact have been clarified.

2. Web Hosting
For the purpose of hosting our website we use the following data processor:
ALL-INKL.COM - New Media Münnich
Main street 68
02742 Friedersdorf
The legal basis for the use of this data processor is a legitimate interest under Art. 6 para. 1 lit. f GDPR. The legitimate interest lies in the fulfillment of the purpose of our organisation, in particular to provide the services described in this privacy policy and the conditions of use. A contrary interest is not apparent, because there is a contract for the order processing according to Art. 28 GDPR.
Personal data entered on our website are stored on the basis of the purposes defined in this privacy policy at ALL-INKL.COM - Neue Medien Münnich, Hauptstraße 68, 02742 Friedersdorf.

3. Technical Support

Should our webiste requrie technical support,the services of the company Codivo GmbH, Munich, will be used. Codiva GmbH can thus also have access to your personal data. There is no storage of personal data by Codivo GmbH.

 

§10 Your Rights as Affected Person

If your personal data are processed, you are affected in the sense of GDPR and have the following rights towards the person responsible:

1. Right to information

At any time you have the right to obtain information about the data stored regarding your person, their origin and recipient as well as the purpose of the data processing. If such processing has been performed, you can request following information from KOPRA:
a. the purposes for which the personal data are processed;
b. the categories of personal data that are processed;
c. the recipients or categories of recipients to whom the personal data relating to you have been disclosed or are still being disclosed;
d. the planned duration of the storage of your personal data or, if specific information is not available, criteria for determining the duration of storage;
e. the existence of a right to rectification or erasure of personal data concerning yourself, a right to restriction of processing by the responsible person or a right to object to such processing;
f. the existence of a right to appeal to a supervisory authority;
You have the right to request information about whether your personal information relates to a third country or an international organization. In this context, you can request the appropriate guarantees in accordance with. Art. 46 GDPR in association with the transfer.

2. Right to rectification
You have a right to rectification and / or completion to the responsible person, if the personal processes is incorrect or incomplete. The responsible person must make the correction without delay.

3. Right to restriction of processing
You may request the restriction of the processing of your personal data under the following conditions:
a. if you challenge the accuracy of your personal information for a period that allows us to verify the accuracy of your personal information;
b. the processing is unlawful and you refuse to delete the personal data and instead request the restriction of the use of the personal data;
c. We no longer need your personal information for the purposes of processing, but you need it to assert, exercise or defend your rights, or
d. if you have objected to the processing pursuant to Art. 21 (1) GDPR and it is not yet certain whether our legitimate reasons prevail over your reasons.
If the processing of personal data concerning yourself has been restricted, this data may only be used with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.
If the limitation of data processing after the above mentioned conditions are restricted, we will inform you before the restriction is lifted.

4. Right of deletion

a. Deletion obligations

You may demand the immediate deletion of your personal information and we are required to delete said information immediately, if any of the following conditions apply:

i. Your personal data are no longer necessary for the purposes for which they were collected or otherwise processed.

ii. You revoke your consent to the processing of your personal data in accordance with GDPR Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. and no other legal basis exists for said processing.

iii. You object to the processing of your personal information in accordance with GDPR Art. 21 para. 1 and no justifiable reasons exist for the processing, or you object to the processing in accordance with GDPR Art. 21 para. 2.

iv. Your personal data has been processed absent a legal basis.

v. The deletion of your personal data is required in accordance with legal obligations mandated by the laws of the European Union or its member states to which we are subject.

vi. Personal data were collected in connection to information society services offered pursuant to Art. 8 (1) GDPR.

5. Exceptions

The right to deletion of your personal data does not apply if the processing is necessary

i. to exercise the right to freedom of expression and information;

ii. to fulfil legal obligations mandated by the law of the European Union or its member states to which we are subject which require the processing of personal data, or to carry out tasks of public interest or to exercise official authority conferred on us;

iii. for reasons of public interest in the field of public health pursuant to GDPR Art. 9 (2) lit. h and i and Art. 9 (3);

iv. for archival purposes of public interest, scientific or historical research purposes or for statistical purposes in accordance with GDPR Art. 89 (1), to the extent that the right referred to in section (a) is likely to render impossible or seriously affect the achievement of the objectives of that processing, or

v. to assert, exercise or defend legal claims.

6. Right of Data Portability

You have the right to obtain the personal information you have provided to KOPRA in a structured, conventional and machine-readable format. You also have the right to transfer this data to another person without hindrance, provided that

1. the processing is based on the consent to GDPR Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a or on a contract in accordance with GDPR Art. 6 para. 1 lit. b and

2. the processing is done using automated procedures.

In exercising this right, you are entitled to have your personal data transmitted directly from one person in charge of handling personal data to another, insofar as this is technically feasible. This must not affect the freedoms and rights of third parties.

The right to data portability does not apply to the processing of personal data necessary for the performance of tasks that are in the public interest or in the exercise of official authority that has been delegated to us.

7. Right of Objection

You have the right to object to the processing of your personal data pursuant to GDPR Art. 6 para. 1 lit. e or f at any time, for reasons that arise from your particular situation.

We will then no longer process your personal information, unless we can demonstrate compelling legitimate grounds for continued processing that outweigh your interests, rights and freedoms, or the processing is for the purpose of enforcing, pursuing or defending legal claims. Regardless of Directive 2002/58 / EC, you can, in the context of the use of information society services, exercise your right to object through automated procedures that use technical specifications.

8. Right of Revoking the Consent Declaration on Data Protection

You have the right to revoke your consent declaration on data protection at any time. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent prior to the revocation.

9. Right of Complaints with Supervisory Authorities

Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the member state of your residence, place of work or place of alleged infringement, if you believe that the processing of your personal data is in violation of the GDPR.

The supervisory authority to which the complaint is been submitted shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy pursuant to GDPR article 78.

 

§11 Change of Privacy Policy; Change of Purpose

We reserve the right to change this privacy policy in accordance with data protection regulations. The current version can be found here or at other convenient locations on our website.